Best office printer India 2021 (incl HP) | With detailed printer buying guide!

The first question buyers must tackle while looking for the best office printer India comes down to a simple matter of what and how much you plan on printing.

But selecting the best office printer India can be tough given the sheer amount of options on the market, not to mention the convoluted terms that only seem to complicate the process.

With that in mind, we’ve put together a highly detailed buying guide for selecting home printers or the best office printer India with simple explanations of some of the most common terms and recommendations that will serve the majority of users. For more insights on printers read this article.

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1. Types of Printers
1.1 Inkjet printers
1.2 Laser printers
1.3 Inkjet printers VS Laser printers
1.4 Multifunction/All-in-one Printers
1.5 Photo/Snapshot Printers
2. What to look in before buying printers?? (Buying Guide)
3. Best Office Printers In India
3.1 Brother DCP-L2520D  Office Printers
3.2 HP Laserjet M1005 Office Printers
3.3 HP Laserjet Laser Printer Pro M1136 Office Printers
3.4 HP Printers Laserjet Pro M126nw Multi-Function Monochrome

Types of Printers – Buying guide:

I never thought of printers being in so many shapes and sizes. In fact, I saw them as something where you provide some papers and they would do their job. Researching into different kind of printers has exposed me a few facts which I never knew existed before. So I hope you would find this most detailed blog on the internet on printers very useful.

Inkjet printers:

Inkjet printers have evolved in the last ten years. Today’s versatile inkjets can produce both crisp text and vibrant photo prints. Most manufacturers offer both general-purpose and photo inkjet printers that shouldn’t be confused with snapshot or photo printers designed for only 4-inch x 6 inch or smaller sizes. Refer to the article here for more information.

Inkjets printers print an image by applying a precisely controlled stream of tiny ink droplets from one or more cartridges to a variety of paper types. Each manufacturer uses slightly different techniques, and the size of the droplets, the way they are applied to the paper, and the software algorithms for colour mixing determine the image quality.

The process of printing in inkjet printers is relatively slow compared with laser printers, also the ink cartridges, and the special papers can be costly. Therefore, inkjets are best suited for home users and small businesses with light or intermittent printing needs, or those who need to produce high-quality graphics and photos.

Laser printers:

This technology is pretty old, has been around for years (Hewlett-Packard introduced its first LaserJet in 1984), laser printers are still going strong because they combine fast print speeds, sharp output, and a low cost per page.

Like copiers, laser printers use a photographic drum to attract electrically charged toner and transfer it to paper, where the image is fused using a heated roller.

Many cheaper laser printers are monochrome (black and white), best suited for printing text and simple graphics, and they’re budget-friendly.

Spending more nets you multiple functions like a copy machine, scanner, and fax machine built-in. Most manufacturers also offer networking — either wired Ethernet or wireless — on personal multifunction lasers, making them a good fit for homes with multiple PCs and users whose printing priorities don’t include high-resolution photos.

Let us start with the Inkjet printers VS Laser printers

Colour inkjet printers comprise the bulk of the market simply because they can print just about anything: Essays, pie charts, or glossy photos, you name it. And today’s inkjet printers and all-in-ones are fast, often with print speeds that rival or surpass their laser counterparts.

Laser printers are still a good bet for office settings when most of the printing that you need to do is in monochrome. For the most part, monochrome laser printers can be purchased at affordable prices; offer good print speed, and in most cases, provide prints at a lower cost per page than a colour inkjet.

But you have to decide whether to give up the flexibility that a colour inkjet printer offers. Colour laser printers are another option, but they generally have a higher cost per page printed than a colour inkjet.

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In the past, laser printers have offered a higher page yield per cartridge than an inkjet printer. That’s changing, however, with some newer inkjet printers providing as many as 10,000 printed pages from a monochrome ink cartridge and 7,000 pages or more from each colour cartridge. That translates into a lower cost per page, and less frequent cartridge changes.

For home use, a multifunction unit makes a lot of sense, not only because it’s cheaper than buying a printer and a standalone scanner, but also for the sake of saving room.

But I think we would still need to clear the distinction between the inkjet printers and laser printers. Below mentioned table would remove all your doubts:

Inkjet Printers

Laser Printers

If you typically print a combination of text, graphics, and photos, an inkjet is the way to go. Most can print almost anything, and they particularly excel at pictures in comparison to laser printers.

If you print only text documents—and a lot of them—a laser printer makes the most sense. Laser printers produce sharp black-and-white text, and some do well with colour type and graphics.

Keep in mind, though, that predicted brand reliability and owner satisfaction ratings tend to be lower for inkjet printers.

But laser printers generally are not well-suited for printing photos. Even models that print in colour aren’t intended for use with glossy photo stock or other speciality papers, and the photo quality is quite poor.

Most inkjets output black-and-white text at five to 18 pages per minute but are much slower for colour photos. Models we tested took from 1.5 to 4 minutes or longer for a single high-quality 8×10.

Lasers typically can’t accommodate unusually sized papers, such as 4×6 or greeting cards, either.

Some inkjets can also make borderless prints, most commonly on 4×6-inch paper. If you plan to do this often, look for a printer with a 4×6 or second paper tray, which makes it easier to feed, paper this size.

Laser printers usually outperform inkjets in terms of speed, cranking out black-and-white text at a rate of nine to 25 pages per minute. And they have one other significant advantage: laser printers tend to be more reliable than inkjets.

Best office printer India


Multifunction printers (MFPs) or all-in-ones (AIOs) are the Swiss Army Knives of printers. They combine copier, scanner, printer, and, in some models, fax capabilities in one unit, making them perfect for home offices and small businesses.

MFPs are available with either laser printing for speedy text and occasional graphics, or inkjet printing for vibrant photos. The best models include flatbed scanners, PictBridge-compatible USB ports and memory card bays for quick access, to let you save money on double-sided prints, and auto document feeders for walk-up scanning, faxing, and copying of multipage documents.


Some inkjet printers use more than the four primary colours like cyan, magenta, yellow, and black (CMYK) inks to produce high-quality photos. Therefore, if you spend a lot of time printing photos, you may want to pay a little more for a better-than-average inkjet or opt for a second printer specifically for that purpose.

Some speciality photo printers use inkjet technology, but most rely on dye sublimation, which transfers colour dye in a continuous tone from a ribbon onto the paper in a series of passes, followed by a clear protective coating.

This means if you’re more interested in preserving family photos on paper than printing off homework assignments and pie charts, you should consider this dedicated (single function) photo printer.

Though these printers lack the flexibility of multi-taskers, the quality of prints is typically better, and often rivals or exceeds the quality of what you would receive from a kiosk or mail-order service like Shutterfly. The price you’ll pay for this kind of convenience comes out in the print cost, which by the way is not pocket-friendly.

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Many of the printers sold only for dedicated photo, or graphic use are small-size units capable of printing photos up to 4 x 6 inches in size, or comprehensive format models designed to print media up to 24-inches wide. Supplies for these speciality printers are also generally more expensive than those for the typical multifunction printer.

Both Canon and Epson have models which print 8.5 x 11 inches and use five or six colours of ink to produce photos with greater colour accuracy. And many all-in-one devices are capable of turning out photos up to 8.5 x 11 inches in size when you use the right paper.

Lastly, it is not just the quality of print that these photo printers have, though the print quality of a photo printer is comparable to that of a traditional photo print. Another significant advantage: they can usually print directly from compatible digital cameras (via a particular type of USB connection called PictBridge), and many models also accept storage cards such as CompactFlash, SD, or Sony Memory Stick.

What to look in your printers??

Just like every other equipment, printers also have some specific features. So much so that, without having to look into these particular features, you might simply end up buying a wrong kind of printers or at worst not knowing what is that you are looking for in your printer??

1. Cost

Now please note, I have written here “budget”. Off course, the price of the printer is essential, but there are many other things included as well. This is the reason we have added “COST” and have put anything related to the “price” under this umbrella.

The best way to go forward is to research the cost of replacement supplies before you buy any printer to know what you’re in for when the original cartridges finally run dry. Depending on how often you plan to print, it can be worth it to purchase a more expensive printer to buy into a cheaper line of cartridges.

Also, look into the possibility of refilling your cartridges, which can cost dramatically less than buying new cartridges every time. Keep in mind. However, that printer vendors now add tiny chips to their cartridges that track ink or toner life to make refilling more difficult.
Finally, investigate new models and ink plans. For example, HP offers an Instant Ink program that automatically sends you cartridges when your ink runs low and promises a fixed number of pages for a fixed monthly fee.

Also, models like both Canon and Epson now offer “ink tank” models which you can fill from small bottles of ink, providing a very economical cost per page. At the same time, another brand, Brother also has several printers with multiple cartridges in the box, so you needn’t run out to buy refills for quite some time.

2. Duplexing

One feature that’s becoming very common, and that we consider a big plus, is automatic duplexing. It refers to printing or scanning both sides of the page without requiring that you manually flip the page over.
On a printer, duplexing is done by printing the first side of the page, pulling the sheet back through the printer, flipping it over, and printing the other side.

Many all-in-one devices with an automatic document feeder (ADF) for the scanner also have duplexing, allowing you to scan both sides of the page as the document feeds through the ADF. An all-in-one without an automatic document feeder can’t duplex scan without you turning the page over on the scan glass.

3. Resolution

One of the most widely cited specifications, the resolution, refers to the maximum number of dots per inch (dpi) that can be printed, measured both horizontally and vertically. For example, a 600×600 dpi laser printer lays down a 1-inch square composed of 600 dots both vertically and horizontally.

Now let us delve into a bit of the nerd stuff. More often than not, you’ll see resolution with different values for horizontal and vertical. That’s because while the printhead has a fixed number and density of nozzles that determine the horizontal resolution, the vertical resolution is determined by the increments at which the paper feed mechanism can reliably move the paper through the printer.

But the point is, this resolution number does not necessarily project a real picture (unlike!! OK this probably is a PJ..but with truth in it) as some manufacturers inflate the numbers.

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You can produce good text at 600dpi, which is about the lowest resolution you can buy in a modern printer, anyway. You should probably bump it up to about 1,200dpi if you want to print tiny text of 6 points or smaller or print graphics with thin lines and curves. For most photos, 600dpi is sufficient, and you probably won’t notice any benefit beyond 1,200dpi.

Another essential thing to remember is that the quality of the paper does a huge difference while printing. High-quality coated paper that can hold droplet shapes and sizes will benefit most from higher resolutions.

4. Print Speed

If you think it means many pages printed in one minute, then let me stop here and tell you that you are unfortunately wrong!! And so was I in the beginning, that is before we started doing our research.

To come up with the fastest possible speeds, some manufacturers test using basic text documents at the lowest-quality print settings (Draft mode) on plain paper — not exactly a real-world test. Based on our research and many data by some freelancers, you can expect to see about half the speed promised by the manufacturer.

Although you would be surprised to see, that in recent years, the International Organization for Standardization (ISO) has developed criteria for measuring and reporting print speed.

5. Connectivity

The USB (Universal Serial Bus) is genuinely universal; all printers now have a USB 2.0 port. Workgroup printers also support printing over a network using a standard Ethernet cable with an RJ-45 connector.

For even better mobility, many models support printing wirelessly, using infrared, Wi-Fi with built-in print servers, and cloud printing.

Now with so much data being sent from devices without traditional hardwired ports, companies like Google, HP, Lexmark, and others are jumping on the cloud-printing trend. This makes it easy to produce printed copies of word-processing documents, Web sites, and articles without the need for a mobile printer.

6. Processor and Memory

Though you don’t hear this term a lot anymore, it helps to know a crucial technical distinction between inkjet and laser printers to judge whether you need to care about processor and memory specs: inkjets are line printers, and lasers are page printers.

For line printers, the computer composes the page in its memory and streams it to the printer in small packets; that means it generally doesn’t matter how fast the printer processor is or how much memory it has.

Page printers, on the other hand, need to hold an entire page in memory so it can image the whole thing at once. That means more printer memory allows it to buffer more pages.

While you generally won’t see a significant speed difference for typical jobs — text documents don’t take up a lot of memory. If you often print large images or big graphics files, especially at higher resolutions, more printer memory can make a difference.

7. Paper Related Issues:

The typical paper-handling specs on a printer include everything from the size and thickness of various types of paper to the standard and optional input- and output-tray capacity.

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Generally, all inkjets and personal laser printers print on standard paper (letter and legal sizes), accept envelopes, and have input and output trays that hold at least 100 sheets, except for snapshot and portable models.

Many models also include advanced paper-handling features — such as tabloid-size printing, duplexing (printing on both sides), and auto document feeders for faxing and copying. 

Best Office Printers in India

If you are looking for the best office printer India then you should look into the below-mentioned option. Please note though the buying guide in this blog for printers is self-explanatory, you should also read the below mentioned the best office printer India.

1. Brother DCP-L2520D  the best office printer India:

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Some of its features are:

  1. Help improve your productivity with print speeds of up to 30ppm
  2. With a print resolution of up to 2400 x 600 dpi, this office printer produces professional output with crisp text and excellent graphics.
  3. A manual feed slot and rear paper exit provide a straight-through paper path for thicker documents such as envelopes & letterheads, ensuring that all of your printed materials always look their best.
  4. These Brother DCP-L2520D laser office printers can meet all of your printing needs via an adjustable, 250-sheet capacity paper tray that handles letter or legal size paper.
  5. This office printer has 250-page fully enclosed large-capacity paper tray standard to protect the paper from dust and moisture.
  6. The Brother laser product line consumables are designed with a toner separation. The consumable components consist of a drum unit and a toner cartridge.
  7. A 2,600-page toner and a 12,000-page long-life drum unit are included. When the toner is used up, you only need to change the toner without replacing the drum.

Some of its specifications are:

Print Technology Electrophotographic Laser
Paper Size (maximum) Paper Size (maximum)
Paper Input Capacity (maximum) 250-sheet capacity lower paper tray, plus a single-sheet manual feed slot
Output Capacity (maximum) 100 sheets (face down), one sheet (face up)
Scan Resolution (maximum) Optical: Up to 600 x 2400 dpi4 Interpolated: Up to 19200 x 19200 dpi
Mobile Device Compatibility AirPrint, Google Cloud Print, Brother™ iPrint&Scan, Cortado Workplace, Wi-Fi Direct
Duty Cycle (Maximum monthly recommended prints) 10,000 pages a month
Page size supported A4, Letter, A5, A5 (Long Edge), A6, Executive ; Duplex Print – Auto ; Print resolution – 2400 x 600 dpi

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One of the customers has to say this about this the best office printer India:

I have been racking my brains for the last few days since I received the printer to find fault with the machine; disappointed that I cannot find any. This machine has more sophisticated functionality than I require for my limited home office needs; the two-sided scanning and printing, the two-sided scanning of Id cards and printing of both sides on a single page are some of the features that I can think of. Kudos to Amazon to make it affordable to me via its red hot summer sale. Well, this doesn’t seem to be away from the truth. Such office printers stand every word said above.

2. HP Laserjet M1005 Office Printers

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Take advantage of the ease and efficiency of multifunction laser suited as office printers as -now available at a great price. Depend on proven HP printer LaserJet and print cartridge technology for reliable, consistent results every time you print with these best office printer India.

You can get more functionality at a high price – print, copy and scan with this affordable HP LaserJet office printers.

Save space on your desktop, and accomplish more with the compact, versatile HP LaserJet M1005. Enjoy easier-than-ever features. The intuitive features make work more straightforward – and printing, copying and scanning more effortless than ever. Save space, accomplish more.

These HP LaserJet M1005 multifunction office printers are an excellent choice for bulk printing. These are a versatile device which performs various functions such as printing, scanning and copying. Besides being ideal for offices, home offices or home use, this HP LaserJet multifunction printer is suitable for micro-businesses that require all these functions rolled out into one device. 

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The compact body of this functional office printer saves a lot of space on your desk. This affordable HP Laserjet M1005 printer has intuitive features that make printing, scanning and copying black-and-white documents a breeze.

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Functions Black-and-white printing, black-and-white copying, black-and-white and colour scanning
Print speed black Normal: Up to 14 ppm Exact speed varies depending on the system configuration, software program, and document complexity.
Print speed colour Normal: Exact speed varies depending on the system configuration, software program, and document complexity.
DUTY CYCLE (MONTHLY, A4)   Up to 5000 pages  
250 to 2000 HP recommends that the number of pages per month of imaged output be within the stated range for optimum device performance, based on factors including supplies replacement intervals and device life over an extended warranty period.
PRINT QUALITY BLACK (BEST) Up to 600 x 600 dpi
Best office printer India

3. HP Laserjet Laser Pro M1136 Office Printers

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Let me start by stating what one of the users had to say about these best office printer India:

It has proven to be an excellent printer for me so far. I have run 3 toner cartridges (over 4000 pages) through it and have gotten very high-quality repeatable results. No issues at all with printing whatsoever. I have only ever had two paper jams, and that was due to my stupidity where I put the paper with crumpled edges. Perfect printer for home and small office use. I do not require my printers to be WiFi-enabled as they are shared over a network anyway, so it is perfect for my requirements. Your mileage may vary.

It is one of the the best office printer India till now. Some of its features are:

  1. Printer with Energy Savings:

    Like most multifunctional laser printers from HP, the HP Laserjet Pro M1136 Multifunction office Printer too has been designed for energy savings. The smart HP Auto-On/Auto-Off technology will shut the printer down when it’s idle for too long.

    Adding to the energy-saving features is the LED-based Instant On technology that reduces energy usage in both idle and copy modes. Installation is a breeze, thanks to HP Smart Install. You can just plug in this HP Laserjet Printer and start printing within minutes. Print speed and scan quality are at par with its performance.
  2. These office printers are simple and compact multifunctional printer that offer more features than most other printers in this price range. Apart from high-quality printing, you can use it for your copy and scan jobs too.

  3. These multifunction office printers are designed for energy savings. The smart HP Auto-On/Auto-Off technology will shut the printer down when it’s idle for too long. You can just plug in these best office printer India and start printing within minutes.

  4. These best office printer India support manual duplex printing at a print speed of 18 ppm. Its smart feature set, small footprint and low running cost make this HP printer a good choice for offices as well as homes looking.

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Refill Type Toner Cartridge
Optical scanning resolution 1200 dpi
Scan Type Flatbed
Duty cycle (monthly, A4) 8000 pages
Copy Resolution Colour 600 x 400 dpi
Additional Features LaserJet Pro, Copy, Print, Scan, LaserJet, “Print, scan, copy & Laser Multifunction Print”, Black & White
Max Printspeed Monochrome 18 pages_per_minute
Best office printer India

No cons for this best office printer India so far.

4. HP Laserjet Pro M126nw best office printer India

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One of the users had to say this about this office printer:

I was looking for good quality MFP in the 10k range and came across this model. HP name and its features were eye-catchers and I was able to finalize it soon.

I am using this MFP for more than a year and so far had no issues, be it printing or scanning or copier. P.S. I use only genuine HP toner in it, so it’s quite a deal.

HP 126nw, mark this nw in its name as it makes it super useful, giving it network capability in terms of LAN/Wi-Fi for both printing and scanning. This is really useful as you can keep it anywhere and print from virtually any location without any cable connected (other than power cable).

Setting it up, in general, is a breeze while the Wi-Fi scan is a bit complicated. I will list the steps to make it easy for you.
FYI, I got it from Cambium Retail seller.

Some of its features are:

  1. Print from virtually anywhere—using your Smartphone, tablet, and PC—with Apple Air Print.
  2. Connect to your wireless printer in a snap, using wireless direct printing.
  3. Print from your mobile device with built-in print capability or HP ePrint app and software. Spread printing across the office. Set up anywhere with built-in wireless printing.
  4.  Keep up with the pace of business—print, copy and scan at high speeds.

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Scan type Flatbed
Scan technology Contact Image Sensor (CIS)
Scan resolution Hardware: Up to 1200 x 1200 dpi; Optical: Up to 1200 dpi; Enhanced: Up to 1200 dpi
Printer smart software features HP Auto-On/Auto-Off, HP ePrint, Apple AirPrint™, Wireless direct printing, Embedded Web Server
Duty cycle Up to 8,000 pages
Recommended monthly page volume Up to 250 to 2,000 pages
Input 150-sheet input tray
Print technology Laser
Print resolution Black (best): Up to 600 x 600 dpi
Best office printer India

No cons so far

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